ABB: Always Be Batching

Do all of one type of task, at one time, in one big batch.

Why?

Because it’s more efficient.

If you have to process candidates registration meetings and calls onto the system, do it once a day or week. Why? By switching between tasks, it can take up to 10 minutes to 15 minutes for the brain to switch into gear for that new task, which means that you will probably either take longer or will do the job poorly.

So if you meet 10 candidates in a week, on the Friday afternoon, set yourself an hour to put all their details on the system, bish bash bosh, and in an hour, you get all their details onto the system.

You’ve saved yourself a lot of time, but also, as you put their details on the system at the same time, you’ll be consistent in the way that you do it because you’ll be following the same process.  Although it means that your stats won’t necessarily be updated day to day on that type of thing, over a weekly basis, batching matters and will have a big impact.

You should batch your BD calls. You should batch LinkedIn time. You should batch your emails. Batching should be part of your daily business.

Batch Emails and then turn them off

All emails are super important and you need to respond to them straight away said no successful person ever.

Emails like almost all tasks should be scheduled and batched into specific times each day.

Why should you do this? Emails are not that important and in 99.999999999% of the time they can wait a couple of hours. It is just control freak culture that keeps us checking emails, every five minutes of the day.

The benefits of batching emails are threefold:

Firstly: By batching your emails into slots e.g. 9am, 1pm and 4:30pm you can focus the rest of the day on the important tasks like business development calls and networking with candidates.

Secondly: You do not lose cognitive focus by switching between tasks. As you switch between tasks it can take up to ten minutes to get the brain into gear for the new task. That is alot of wasted brain power and focus.

Thirdly: By having your emails batched at specific times you are saying to yourself I am the master of my time and the captain of my inbox.

Now if you have to send a client or candidate a quick email you really should do it through the CRM or ATS if they have this functionality. This will stop the temptation to deal with other emails and will also keep them tracked as well.

Because if it is not tracked, it is not fact!

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